Copy tables from PDF to MS Word 2007 with full formatting


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convert table in pdf to word 2007Well it’s a very hectic work to copy a table from PDF to MS word 2007. Not even PDF to MS word converter are able to help you in this condition. Usually people recreates a table in word of the same dimensions and than enters the content manually in them. Now no need to worry about it, here we have a solution to finish this work in few minutes. It was a problem for me also three months back when I have to recreate some 700 tables for my project.

Here I am presenting the transformation step by step:

Step 1: Select the table that you want to copy in word from PDF. Right click and select any option of copy i.e. copy or copy with formatting.

Note: During selection copy should begin from line prior to the table and should end at line after the table. This is a best practice to copy a table any where.

screen shot of pdf table  to word conversion

Step 2: Paste the table that you have copied from the PDF document, into the word document.

Step 3: Now make a selection of the entire table by clicking on the table mover or any with normal selection. Recommended method to do so is through a click on the table mover. Look at highlights of image in step 4.

Step 4: After the selection, click on Insert from the top, than click on the drop menu of the table, select convert text to table. A new window pops up.

screen shot of pdf table  to word conversion

Step 5: When the window pop ups just click okay without making any changes. And remember the things highlighted in the image below.

screen shot of pdf table  to word conversion

Step 6: Now the entire content is represented in a single table by this step. Make the selection of the content in this table. Cut this content (only content) from the table. Follow the highlighted steps in the image below.

screen shot of pdf table  to word conversion-44

Step 7: The content that you have cut, should be pasted back at a new place. Remove other traces of the left over table. Make the selection of Keep text only from the bottom of the table. Follow the image for instructions.

screen shot of pdf table  to word conversion-55

Step 8: This is new look of your unformatted table (look at the bottom image). Select this unformatted text and follow the steps highlighted in the image or follow the step 4 instructions.

screen shot of pdf table  to word conversion-66

Step 9: In the Convert text to table window, select the tabs from it and click okay. Look at the image for more clear idea.

screen shot of pdf table  to word conversion-77

Step 10: This is how the new table structure looks like. But it has two additional rows compared to the original table in the PDF. These extra rows are due to enter statement in the cells of the table. Just remember and check the highlighted content of image in step 1, where we told you to remember the highlights. But this error is an exception as people usually don’t hit enter in cells. If you meet such a table than do a little cut paste for that also. Just do a little correction by cutting the content and pasting it back to its original location?

screen shot of pdf table  to word conversion-88

Step 11: And remove the additional rows by the Delete Rows, from the right click. Look at the image below for detailed instruction and pictorial view.

screen shot of pdf table  to word conversion-99

Hopefully, this stuff is going to be helpful for you. Particularly in situations when you have long tables.

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